Meeting Date: May 2015
Notes:
McNary Athletic Booster Club Annual meeting
May 6, 2015 annual meeting minutes
Draft until approved at next meeting: 6/3/2015
Page 1 of 3
Board member Attendees:
Rhonda B. - president, Scott Kiser - vice president, Stephanie D. - secretary, Coryna H. - board member, Erika M. - temporary treasurer.
Guests:
Dennis Koho - ABC lawyer, Lori N. - apparel, Danielle Bethell-Turf
Old Minutes:
-Rhonda moves to approve March minutes. Stephanie seconds, all other members approve.
-Rhonda needs a correction made to the auction section of the April minutes before they can be approved. Stephanie will correct and send to the board members for email approval.
Financial:
-The general ABC fund has $7,124.84
-Erika has completed the ABC profits & law statement.
Turf:
-The account currently has $79,437.00
-The Turf committee was able to get approval from the powers that be for:
a. Bob Zelinski's plans for keeping some of the original drainage system. This will keep the cost down.
b. A $1,000.00 fee was waived by the city of Keizer.
- The remaining cash amount that is needed to be raised $127,381.00
- The current ABC board members need to approve this project to move forward.
Scott K. makes a motion to approve the project to move forward, Coryna seconds, and all other members approve.
Apparel:
-Danielle can get the boosters a spot to sell apparel and spread the word about the turf project in the Iris festival tent on Friday. It just needs volunteers. Stephanie, Coryna, and Erika will work it.
-Inventory needs to be completed. Anyone interested in doing inventory contact any of the board members.
-June 10th Lori & Erika will sell apparel at the 8th grade graduation.
Website:
-Danielle Gauntz. has been paid for her 6 months of maintaining the ABC website.
-Not many updates have been made due to not enough volunteers to collect and get the information to Danielle.
McNary Athletic Booster Club Annual meeting
May 6, 2015 annual meeting minutes
Draft until approved at next meeting: 6/3/2015
Page 2 of 3
Concessions:
-The need for more microwaves inside and outside concessions had been taken care of thanks to Kelly Jo C. Kelly donated 2 new microwaves.
Auction:
-Rhonda needs names of any other senior student athletes that will be honored at the auction. It takes time to gather and organize the information so the sooner the better.
Rhonda makes a motion to give each honored athlete a $20.00 gift card from the boosters.
Stephanie seconds and all other members approve.
-There is still a need for silent auction items, please contact any of the booster members if you have something.
-Erika would like to arrange for student athletes to walk the Iris parade with the auction banner but there is a $35.00 fee. Rhonda moves to approve the fee, Scott seconds, and all other members approve.
New Business:
-A request has been made by Meridith to the ABC to pay half of the cost recently incurred for sports attire needed by a student; Meridith has offered to pay the other half. Rhonda moves to approve, Scott seconds, and all other members approve.
-Coryna makes a motion to approve the boosters to pay for an area on the visitor side of the new turf for Rotary member Ron Hudkins business Locke Civil & Structural Engineers, Inc. as a thank you from ABC for all their volunteer time spent on the turf project, at a cost of $2,500.00.
Stephanie seconds, and all other members approve.
If at the end of raising funds for turf there is money left over in the turf fund, turf will pay this otherwise the cost will come out of the general ABC fund.
Legal:
-The CT 12 form for boosters is filled out and just needs the CPA's information and signature.
-Bylaws, in June the new and recurring ABC board members will review, make any necessary changes, and approve. Once approved the bylaws will need to go to our attorney Dennis K. for his signature and a copy will remain with him.
We saved the best for last! See the next page…
McNary Athletic Booster Club Annual meeting
May 6, 2015 annual meeting minutes
Draft until approved at next meeting: 6/3/2015
Page 3 of 3
McNary ABC board member nominations:
-Stephanie D. (current secretary) nominates Lori Nepstad to be secretary for the 2015-2016 year.
Lori accepts the nomination. Scott seconds the motion, and all other members approve.
-Rhonda B. (current president) nominates Danielle Bethell to be President for the 2015-2016 year. Danielle accepts the nomination. Scott seconds the motion and all other members approve.
-Erika Martinez would like to be a board member for the 2015-2016 year. Rhonda moves for this, Stephanie seconds, and all other members approve.
-Scott K. (current Vice President) nominates Joe Egli for treasurer for the 2015-2016 year. Joe E. accepted the nomination via text/email. Stephanie seconds and all other members approve.
-The interested persons in the vice president position didn't come today.
Scott K. wants to remain as a board member for the 2015-2016 year but will stay on as vice president until another comes forward. Stephanie seconds the motion, all other members approve.
-Stephanie D. nominates Rhonda as a board member for the 2015-2016 year. Rhonda accepts the nomination. Coryna seconds the motion, and all other members approve.
Changes to the ABC board will take effect starting June 1st, 2015.
Dennis Koho has offered to stay on as the ABC attorney for the 2015-2016 year.
Rhonda moves to close the meeting, Scott seconds, and all other members approve.